Volleyball Guidelines 2019-20
Table of Contents
- Sponsoring Institutions
- Start Times & Scheduling
- Cancelations & Rescheduling
- Conference Scouting Policy
- Home Team Responsibilities
- Official Conference Ball
- Postseason Conference Call
- Film Exchange Policy
- Weekly Awards
- Annual Awards
- Regional and National Award Voting
- Sports Information and Statistics
- Creating an Atmosphere of Respect
- Expectations for Good Sportsmanship
- Championship Timeline
- Sport Committee Leadership
- Coaches Meeting
- Protests & Ties
- Game Times & Facility conflicts
- Hosting Criteria
- Contest Management
- Safety & Athletic Training
- Championship Awards
- Locker Rooms
- NAC Banners
- Spectators & Crowd Control
- Alcohol & Tobacco
- Championship T-shirts & Merchandise
- Sports Information
- Tournament Film
SECTION 1 - GENERAL PLAYING GUIDELINES
Sponsoring Institutions (7)
2019-20: Canton, Delhi, Husson, NVU-Johnson, NVU-Lyndon, Maine Maritime, UMaine-Presque Isle
Start Times & Scheduling
Start times for all weekend games should be no earlier than 10:00 a.m. and no later than 4:00 PM on Saturday and no earlier or later than 2:00 PM on Sunday unless mutually agreed upon by all institutions involved in weekend play.
Conference dates are scheduled as double-dual matches:
- Host team plays first and last contest of the day. Travel partner plays matches 2 and 3. Match order may be adjusted to better suit travel needs. All opponents and the conference office should be notified of adjustments.
- It is permissible to play concurrent matches if venues permit.
- Each team shall play once per season, at selected conference venue. Host opportunities will be distributed equitably among participating NAC full members over a three year period.
- NCAA guidelines apply for all conference matches. Courts must meet NCAA regulation standards unless approved through a conference waiver
- The host institution shall assist all NAC institutions by providing a list of hotel accommodations in the area.
Cancelations & Rescheduling
Conference members must make conference games their first priority at all times, and all canceled games should be made up if at all possible. Decisions to cancel a match will be made by the host athletic director, with direct communication from the visiting head coach and visiting athletic director. The conference office will also be notified within 24 hours of postponement. Once a visiting team has left campus en route to the competition site, every possible attempt will be made to complete the contest to avoid repeat travel.
The Commissioner (in consultation with the executive committee) has the authority to adjust the conference schedule so as to ensure (as much as is possible) the completion of the regular season conference schedule. This especially applies to scheduled competitions that could impact qualification for post-season play.
Conference Scouting Policy
Dissemination of scouting information on member institutions to non-conference institutions is not permitted beyond video (i.e. phone, e-mail, written materials, etc. are impermissible). It is permissible to share scouting information about conference opponents with other conference members.
Home Team Responsibilities
- Set competition times/sites if there are multiple matches, facilities, etc.
- Provide a venue that meets minimum NCAA regulation standards.
- Provide a certified athletic trainer at each contest.
- All visiting teams must provide their own training supplies.
- Provide game personnel including: 2 certified officials, official scorer, stat keeper, ball/lines people, etc.
- Provide event programs including at minimum the lineups for each team.
- Provide locker rooms for the visiting team at all games.
- Supervision by an athletic administrator/site director who is responsible for sportsmanship/behavior of fans.
- If an off-campus venue, the home team is responsible for having a game administrator present at least one hour prior to the contest to greet the visiting team.
- Assist NAC institutions with a list of local food and hotel accommodations.
- Announce the following NAC sportsmanship advisory prior to each game:
The NCAA and the North Atlantic Conference promote good sportsmanship by the student-athletes, coaches and spectators at today’s contest. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from (site of competition). Any spectators that enter the playing area during a contest, will be removed from (site of competition).
Official Conference Ball
Molten IV58L-N Super Touch NCAA blue/silver/white premium leather volleyballs are the official conference balls and must be used for all NAC matches.
Post-Season Conference Call
A conference call of all coaches will be scheduled following the season, at which point sport-specific issues and ideas will be discussed. The Sport Chairperson will be responsible for scheduling the call and will work with the conference office on the call agenda. For all sport conference calls, all future agenda items must be submitted two weeks prior to call so that these can be distributed to all coaches and AD’s prior to conference call. (November 2010)
Film Exchange Policy (2017, 2019)
- Each institution must film and upload two non-conference matches prior to the first scheduled conference match (2019). For the required two non-conference matches, the following procedures apply:
- Institutions must upload these matches by 6:00 PM on the Tuesday before the first conference weekend. (Tuesday, October 15, in 2019)
- Member schools are to make every effort to film matches directly preceding conference play. If the two matches that most directly precede the first conference weekend are not available, it is acceptable to upload the most recent film available.)
- Each institution is required to film all home conference contests. If the host is unable to film, unrelated to weather, they must inform the opponent a week in advance.
- All conference game film will be shared with the entire group through an open library (2018) in HUDL within 48 hours of a weekend competition (by 6:00PM on the Monday following Saturday contests).
- Game film must be uploaded (and able to be downloaded) in raw film format to ensure flexibility for editing and sharing software.
- A fine of $25.00 shall be placed on the institution each time they do not follow through with the film exchange policy (2018). Fines may be waived by the conference office if there are issues beyond the institution's control.
- If there are any technical issues with film (filming or uploading), coaches are required to email their peers and the conference office prior to the upload deadline.
- Hosts are NOT required to provide a DVD copy after the game.
- Conference Championship Tournament film must be uploaded by the hosting institution (regardless of outcome) within two weeks of the tournament (2019).
- Dissemination of scouting information on member institutions to non-conference institutions is not permitted beyond video (i.e. phone, e-mail, written materials, etc. are impermissible). It is permissible to share scouting information about conference opponents with other conference members.
Protocol for Filming games
- The preferred camera location is from the end-line. Place the camera in a position that will allow for the best picture and most useable/teachable format for all teams and coaches.
- The camera should be positioned on an elevated, level, and stable surface located within the fields restraining lines.
- The camera view should be unrestricted and free of obstructions during filming to ensure a quality outcome.
- The viewing angle should be wide enough to allow the viewer to see the last defender on each team at all times.
- The camera person should cut to scoreboard shots during natural breaks in play within the game (halftime, goals, penalties, injuries, timeouts).
- Zooming in and out should not be done in order to maintain a clear and consistent picture.
- The video person may ONLY pause taping during long periods of “inaction”, meaning at halftime, during timeouts, and weather delays.
- Audio should be used.
Weekly awards begin the Monday following the first week of competition in which at least half of the member schools compete, and ends following the final NAC regular season game. Institutions are responsible for nominating student athletes for weekly awards through the NAC website.
- Only regular season contest stats will be considered, even if tournament games begin during the week in which awards are given.
- When contests occur prior to or the 50% threshold, and during the season when the 50% threshold is not met, such player stats will be considered for the following week’s awards.
- Weekly nominations are due Monday at 10:00 a.m. and winners will be selected by the conference staff.
- Weekly awards selected for Men’s and Women’s Soccer:
- Player of the Week
- Defensive Player of the Week
- Rookie of the Week
Annual awards are selected through a vote by conference coaches and will be announced during the championship season. Coaches submit nominations and votes for annual awards at the conclusion of regular season conference play.
- Annual awards selected for Women's Volleyball:
- Player of the Year
- Defensive Player of the Year
- Rookie of the Year
- Senior Scholar Athlete
- Coach of the Year
- Sportsmanship Team (one member per team)
- All-Conference First and Second Teams
- The top 6 players will be named to the first team, along with the Defensive Player of the Year (7 total). The next 6 players will be named to the second team, along with the second-highest voted player for Defensive Player of the Year (7 total).
- Coaches may nominate up to FIVE (5) players from their own team regardless of position. When nominating, coaches are required to rank their student-athletes (i.e. nominate 5 players, rank them 1-5; nominate 3 players, rank them 1-3) (December 2015). Only conference statistics will be included on the ballot.
Regional and National Award Voting
Coaches are strongly encouraged to become members of regional and national coaching groups, and to nominate worthy players and teams for award consideration. Participation in the voting process is strongly encouraged to increase the potential for the recognition of NAC student athletes.
Sports Information and Statistics
Sports Information staff are responsible for ensuring accurate game and statistical information, including:
- Maintaining an accurate schedule, including non-conference contests.
- Notifying the conference office about postponements and cancelations.
- Maintaining an accurate stat roster as required by the NCAA on the NAC website.
- Keeping statistics for both teams in all hosted matches.
- Submitting the score of all home contests and away non-conference contests to the conference through the NAC website as soon as contests are complete.
- Sending packed stat game files to the visitor and uploading the XML to both the NAC website and the NCAA statistics and score reporting site in a timely manner.
- Submitting nominations for weekly honors through the NAC website.
- Submitting nomination information and photos for preseason polls and annual awards through the NAC website.
- Assist coaches with preseason poll voting and the All-Conference nomination & voting process.
SECTION 2 - SPORTSMANSHIP
At the direction of the North Atlantic Conference Presidents and with the support of the Directors of Athletics, the conference embraces the theme "Creating an Atmosphere of Respect" for each of our sports. The ultimate goal for the NAC is to create an atmosphere that places the highest regard for exemplary behavior of all participants, coaches, administrators, fans and officials. The community has agreed to a set of behavioral expectations for coaches and student athletes.
Behavioral Objectives for “Creating an atmosphere of respect” Initiative
- All conference members will show respect for the opponent, teammates, coaches, officials, and the game.
- Student-Athletes will treat all opponents with the same level of respect, regardless of the score.
- Coaches will establish a welcoming environment for visiting teams and commit to communicating collegially with other coaches and with the intent to enhance sportsmanship in the NAC.
- Coaches will interact with game officials in a respectful manner.
- Institutions will take pride in the management of all contests and commit to educating those involved in event operations to create the best possible event.
- Conference members will establish high expectations for all remembering that all individuals must represent their team, institution and conference well.
- Following each NAC Conference Game, visiting coaches and event managers will have the option to provide feedback on the behavior of other coaches, student athletes and fans through the use of an evaluation tool aimed not at punitive action but on the enhancement of all NAC programs. To access the form online, go to www.nacathletics.com, and log into the administrative section of the website to obtain the Contest Feedback form. The Commissioner will follow up with appropriate individuals on all feedback submitted.
NAC Expectations for Good Sportsmanship (from NAC Bylaws):
- Observing and supporting the rules of the game.
- Promoting the spirit as well as the letter of the rules.
- Placing fairness first as a goal in all competition.
- Taking personal responsibility for high standards of play and conduct.
- Showing civility toward competitors, coaches and officials.
- Playing cleanly while playing hard.
- Showing maturity and integrity in conduct on and off the field of play.
- Being a gracious competitor and accepting both wins and losses with dignity.
SECTION 3 - CHAMPIONSHIP GUIDELINES
|Last Play Date||Monday, November 4|
|Pre-championship Conference Call||Monday, November 4, 10:00 AM|
|Championship - Semifinals||Saturday November 9|
|Championship - Final||Sunday, November 10|
*Dates and times subject to change
Sport Committee Leadership
- Chair: Tricia Carver, Maine Maritime
- Vice Chair: TBA
- Administrative Liaison: Randy Sieminski, SUNY Canton
Championship Coaches Meetings
The pre-tournament conference call for all participating teams is Monday, November 4 at 10 AM.
- The Administrative Liaison and conference staff will facilitate this meeting. Participating institutions must have a representative on the call, preferably the head coach. However, the Athletic Director or another institutional representative may serve as a substitute for the coach if necessary. Coaches not participating in the tournament are welcome, but not required, to participate.
- Head coaches will meet briefly with officials and game administrators prior to all rounds of the tournament in a mandatory meeting to review tie-break rules, protests, ground rules, etc.
Top four (4) teams qualify for the NAC Championship tournament. Seeding will take place following the completion of all conference contests and will be announced on the conference website.
Semifinals and Finals Saturday, November 9, and Sunday, November 10, in final four format at the #1 seed.
Semifinals, Saturday, November 9:
#1 vs. #4 - 1:00 or 2:00 PM
#2 vs. #3 - 3:00 or 4:00 PM
Finals, Sunday, November 10:
Semifinal Winners - 12:00 PM
The Conference Commissioner and Associate Commissioner will seed teams following the last NAC competition using results provided by the institution through the conference website. Tiebreaking results will be shared with the Sport Liaison, Sport Chair and Championships Chair. The following criteria will be used to seed teams:
- Conference winning % - must have completed 2/3 of conference games to be eligible. Contests against institutions failing to meet this requirement will not be counted as conference contests for purposes of seeding.
- In case of any tiebreakers, all remaining scheduled games for tied teams will be played out prior to tournament seeding which will take place by the Sunday prior to the Tournament.
In case of a tie, the following tiebreaking procedures will be followed:
- Head-to-head result (two-way tie).
- In ties among three or more schools or when head-to-head results between two teams are equal, the following criteria will be applied, in order, until a team is (or teams are) separated. At that point, the process begins anew, (returning to the first criteria) with the remaining teams.
- Best record among tied teams. During this step, the conference will only examine records of tied teams in contests with each other.
- Comparison of results against conference opponents one team at a time starting with the highest ranked team and continuing in downward rank order until the tie is broken.
- Comparison of results against non-conference common opponents. During this step, non-conference games with conference opponents will not be considered.
- Comparison of winning percentage vs. NCAA Division III opponents (added 3/2009) with .500+ winning.
- Overall winning percentage.
- Coin toss.
Protests & Ties
All protests and ties will be handled in accordance with NCAA Regulations.
Championship Uniforms & Home Designation
The higher seed will be the home team during all rounds of championship play and will wear home uniforms. However, color of uniforms may be changed to accommodate teams playing back-to-back if agreed upon by both coaches and athletic directors.
The team champion will receive a plaque, t-shirts, and the traveling trophy. The MVP will receive a plaque.
An All-Tournament Team will be named following the championship (7 total selections)
- 3rd and 4th place teams receive one selection each.
- 2nd place team receives two selections.
- Champion receives two selections plus an MVP selection (three total).
Championship Game Times
Game times listed for Championships are preferred. When preferred time is in conflict with a previously scheduled contest or another championship final using the same venue, efforts will be made to meet the needs of home and visiting teams..
- In cases where a disagreement occurs between the competing institutions, an Ad Hoc Committee will convene to make a determination. The committee will include, Championship Chairperson, Commissioner, Sport Liaison (unless the Sport Liaison is from one of the institutions competing, then another AD will be selected by the Commissioner).
Higher seeds in all rounds of Championship play have the opportunity to host, if they meet the following criteria:
- Court must meet minimum NCAA requirements for dimensions.
- Bench Capacity for 18.
- Viewing capacity of 400 persons.
- Adequate Parking.
- Adequate Security and Crowd Control.
- Official scorer’s table on the court.
- Adequate and trained stat crew.
- Visible score board and game clock.
- 2 NCAA regulation game balls must be provided by host institution. (Molten IV5L-3-tri-color, blue, white, and silver)
Institutions should meet all guidelines to host conference championships.
- Any institution that does not exactly meet the standards, but wishes to host, may submit a request with the hosting form to the commissioner for consideration at the August meeting of athletic administrators.
- Host institution may request permission to use an off-site facility within approximately 90 minutes from their campus or located between host school and opponent, to meet host requirements for tournament games (March 2018).
- For a single game, if the higher seed is unable to meet the above hosting criteria, the lower seed will have the opportunity to host. When using a final four format, if the higher seed is unable to host, the next highest seed will have the opportunity.
Contest Management Staff
Host institutions shall provide appropriate contest management staff including:
- Site Director
- Security/crowd control
- Official scorer
- Stat personnel
- Lines people
- Official clock/scoreboard operator
- Official Announcer
- Official Film Personnel
- Student or Staff hosts to assist visiting teams
Safety & Athletic Training
- The standard NAC Sportsmanship Statement must be read before each game.
- Bathroom Facilities must be adequate, in close proximity to the playing venue, and meet ADA requirements.
- Certified athletic training personnel must be available on-site 90 minutes before game time and 30 minutes post-game.
- Visiting teams must provide adequate athletic training supplies (tape, prewrap, icebags, etc.) for their own needs.
- Access to emergency transport is required.
Awards will be presented after the championship contest.
- The conference office orders plaques to have them delivered to the host institution in a timely manner.
- Awards should be displayed prior to the championship game, if possible. Awards must be presented by a conference representative, the sport chairperson, the host athletic director or designee.
- A script for the award ceremony will be distributed to the host, and includes All-Tournament Team members from previous games.
- Must accommodate two teams for each game. Game times should be set to allow appropriate locker room space for each team.
- A "Chalk Talk" board should be available for each team.
The host institution must secure and pay officials for all rounds of tournament play. The same officiating crews should not be used for more than one round of championship play, and all games in each round must have two certified officials. Semifinal and Final rounds must also use certified officials as line judges.
The NAC Banner should be displayed during the championship.
Spectators & Crowd Control
The responsibility for crowd control rests with the host institution and the Tournament Director. Administrators and coaches of participating institutions are expected to communicate with their students and other fans that support for teams should be done in a positive manner. The NAC sportsmanship statement should be communicated to fans before each contest, and is to be included in the championship program.
Alcohol & Tobacco
Alcohol and tobacco are not permitted and shall not be made available or be brought into any NAC championship event venue, which extends to other facilities (the championship site shall define “other facilities” – i.e. the parking lot).
The host institution is encouraged to have food and beverages available for spectators at events. Sales from such ventures remain with the host institution.
Ticket sales and concessions are optional. If a gate is charged, institutions are permitted to charge the same prices they utilized during the regular season.
- If a gate is being charged, all institutions must be notified in advance and complementary tickets for each tournament participant must be provided.
- Complementary tickets will be limited to two institutional representatives and two tickets per roster member.
Championships T-shirts and Merchandise
Institutions may choose to sell NAC championship merchandise. All merchandise must be approved by the conference office in advance of the championship.
Championship Sports Information
Strong sports information staff members are vital to a successful championship tournament. The Associate Commissioner will work closely with SIDs to support the championship. Expectations include:
- Confirm game times and details as entered into Presto.
- Must have a certified official scorer for all rounds of the tournament.
- Maintain live scores and stats on the NAC website.
- Provide updates on social media platforms using institution and conference handles and hashtags.
- Submit the final score to the conference through the NAC website.
- Send packed stat game file to the visitor and upload the XML file to the NAC website following the contest.
- Share a game summary and box score with opponent, the conference office, and media outlets following all hosted contests (media outlets must be provided to host institution in advance). When possible, the Associate Commissioner will assist with game summaries and distribution.
- Take a digital Championship Team photo and send it to the conference office immediately following the contest. The photo should also be shared with championship team.
- Provide programs for all tournament contests. Game programs should include:
- Name of all competing institutions
- Complete roster of teams participating at specific site
- Institutional synopsis of participating teams
- NAC history/information etc.
- Previous year’s tournament information including the previous sports champions
- NAC/NCAA Sportsmanship expectations
- NAC logo
- School logos
- Conference Awards Sponsor Logo (Currently Award Guys)
The host institution must film and upload all rounds of tournament match films to the conference library within two weeks of the championship.
If the inclement weather occurs and games cannot be rescheduled by the day prior to the championship, the higher seeds will automatically advance to the finals. The decision to postpone/cancel must be made by Host AD, traveling AD and conference commissioner. If issues persist, the top seed will be declared the conference champion for the NCAA selections of the AQ’s. A rain or snow date will be built into the championship dates.
SECTION 4 - APPENDIX